§ 1 Information on the collection of personal data
In the following, we inform you about the processing of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses, user behaviour. In this way, we would like to inform you about our processing procedures and at the same time comply with the legal obligations, in particular from the EU General Data Protection Regulation (GDPR).
The controller pursuant to Article 4 (7) GDPR is:
VON ARDENNE GmbH
Am Hahnweg 8
Tel.: +49 351 2637 300
You can reach our data protection officer at datenschutzbeauftragter(at)vonardenne.biz or our postal address with the addition of "the data protection officer".
When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, if applicable your surname, first name, job and telephone number, company) is stored by us in order to answer your questions. We delete the data accruing in this context, if the enquiry is assigned to a contract, after the time limits for the term of the contract, otherwise after the storage is no longer required, or restrict the processing if there are statutory retention obligations.
If we use contracted service providers for individual functions of our offer or wish to use your data for advertising purposes, we will always carefully select and monitor these service providers and inform you in detail about the respective processes below.
§ 2 Your rights
You have the following rights in relation to a data controller in respect of personal data relating to you:
- Right of access,
- Right to rectification or erasure,
- Right to restriction of processing,
- Right to object to processing,
- Right to data portability.
You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. The competent supervisory authority in data protection matters is the supervisory authority in which the controller has its registered office:
Postfach 11 01 32
§ 3 Processing of personal data when visiting our website
When using the website for information purposes, i.e. simply viewing it without registering and without you providing us with any other information, we process the personal data that your browser transmits to our server. The data described below is technically necessary for us to display our website to you and to ensure stability and security and must therefore be processed by us. The legal basis is Art. 6 (1)(f) GDPR:
- IP address
- date and time of the request
- time zone difference from Greenwich Mean Time (GMT)
- content of the request (page visited)
- access status/HTTP status code
- amount of data transferred in each case
- previously visited page
- operating system
- Language and version of the browser software.
§ 4 Recipients or categories of recipients
Your personal data will be processed by the data controller and, if necessary, transferred to companies affiliated with the data controller (within the meaning of Sections 15 et seq AktG) if the affiliated companies require this data to fulfil contractual and legal obligations or to implement our legitimate interest. Otherwise, data is only passed on to third parties if this is necessary for the fulfilment of the purpose for which the user communicates his or her personal data. Such third parties are also obligated by the responsible party through agreements to observe the data protection of the users.
§ 5 Other options and services
In addition to the use of our website for information purposes only, we offer various services that you can use if you are interested and use other standard functions to analyse or market our content, which are described in more detail below. For this purpose, you usually have to provide further personal data or we process such further data that we use to perform the respective services. The aforementioned data processing principles apply to all data processing purposes described here.
(1) Contacting us:
If you send us enquiries by e-mail or contact form, the information you provide, including the contact data you have given us there (e-mail address, name, telephone number), will be stored for the purpose of processing the enquiry and in case of follow-up questions. We do not pass on this data without your consent or compelling legal reasons.
The processing of the data entered in the contact form is therefore based exclusively on your consent (Art. 6(1)(a) GDPR). You can withdraw this consent at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing operations carried out until the withdrawal remains unaffected by the revocation.
The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your enquiry). Mandatory legal provisions - in particular retention periods - remain unaffected.
(2) Application Management
We collect and process the personal data of applicants for the purpose of processing the application procedure. The processing may also take place electronically. This is particularly the case if an applicant submits relevant application documents to us electronically, for example by e-mail or via a web form located on the website. Your data will be processed on the basis of Art. 6 (1)(b) GDPR after you have given your consent in accordance with Art. 6 (1)(a) GDPR. The consent can be withdrawn at any time by sending a message to the controller. Your personal data will only be transmitted within our company to persons who are involved in the processing of your application. In the event of a successful application, the data transmitted by you will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1)(b) GDPR for the purpose of implementing the employment relationship. The transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.
If no employment contract results from the application, the application documents will be deleted six (6) months after the completion of the filling of the position, provided that the deletion does not conflict with any other legitimate interests of the controller. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the AGG. After consent by the applicant, the data may also be stored for a longer period.
You can subscribe to newsletters with which we inform you about news. The legal basis for the processing of your data (name, first name and your e-mail address) is Art. 6 (1)(a) GDPR.
To subscribe to the newsletter, we use the so-called double opt-in procedure to ensure that you really want to receive the newsletter. This means that after your registration, we send you an e-mail to the e-mail address you have provided, in which we ask you to confirm that you wish to receive the newsletter. Only after confirmation of the link in the e-mail will your e-mail address be stored for newsletter dispatch for the duration of the use of our newsletter service. We use this data exclusively for sending a newsletter.
You can withdraw your consent to receive the newsletter at any time and unsubscribe. To do this, you can click on the link contained in every newsletter email.
(4) Goods shipment:
In order to process your delivery to us, we work together with the following service providers who support us in the execution of concluded contracts. Your surname, first name, job/function, address, contact details and, if applicable, other personal data will be transmitted to these service providers in accordance with the following information, solely for the purpose of processing the delivery. The data you provide will be transferred to the transport company commissioned with the collection as part of the contract processing, insofar as this is necessary for the delivery of the goods to us. The legal basis for the transfer is Art. 6 (1)(b) GDPR.
Use of service providers for the processing of deliveries:
- Schenker Deutschland AG, Dresden office, Bayerische Allee 3, 01471 Radeburg
- UNITED PARCEL SERVICE DEUTSCHLAND S.à r.l. & Co. OHG, Görlitzer Str. 1, 41460 Neuss
(5) Supplier portal:
The supplier portal serves the group-wide selection of suitable suppliers and service providers as well as the initiation and execution of contracts. Therefore, the supplier data is provided not only to the controller but also to companies affiliated with the controller (within the meaning of §§ 15 ff. AktG). The personal data provided as part of the supplier information (master data, contact person, customer reference) is either processed on the basis of Art. 6 (1)(b) GDPR for the fulfilment of a contract or for pre-contractual measures or represents voluntary information provided by the supplier or service provider, which is processed on the basis of Art. 6 (1)(a) GDPR.
In order to coordinate and simplify the business processes with our suppliers, we use the following service provider within the framework of Supplier Relationship Management (SRM):
Simmeth System GmbH, Marktler Str. 15b, 84489 Burghausen
By registering with myVA, the customer receives access to relevant documents, content and spare parts information. Registration is necessary for access. The personal data provided within the framework of myVA (e-mail address, address, surname and first name, telephone number, company, IP address, location and period of use of the portal) is either processed on the basis of Art. 6 (1)(b) GDPR for the fulfilment of a contract or for pre-contractual measures or represents voluntary information provided by the customer, which is processed on the basis of Art. 6 (1)(a) GDPR. The data is provided for the purpose of processing the contractual relationship by controller and to companies affiliated with the controller (within the meaning of Sections 15 ed seq. AktG).
(7) Social media:
This website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.
Each time one of our pages containing LinkedIn functions is accessed, a connection to LinkedIn servers will be established. LinkedIn is informed that you have visited our website with your IP address. If you click on the LinkedIn "recommend" button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our website with you and your user account.
We would like to inform you that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by LinkedIn.
§ 6 Duration of the storage of personal data
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.
§ 7 Use of analysis tools
The web analysis service Matomo is used on our website. This is an open-source software which statistically evaluates the accesses of the website visitors. Matomo is operated as a self-hosted version on the controller's own web server. No data is transmitted to a third party. Furthermore, Matomo is configured to work without cookies in accordance with data protection regulations. The IP address is anonymised immediately after processing and before storage.
§ 8 Objection or withdrawal against the processing of your data
(1) If you have given your consent to the processing of your data, you may withdraw this consent at any time. Such a withdrawal affects the permissibility of the processing of your personal data after you have expressed it to us. The permissibility of the processing of your data up to the time of your withdrawal remains unaffected.
(2) Insofar as we base the processing of your personal data on the balance of interests, you can object to the processing. This is the case if the processing is not necessary, in particular, for the performance of a contract with you, which is shown by us in each case in the following description of the functions. When you lodge such an objection, we will ask you to explain the reasons why we should not process your personal data in the way we have done. In the event of your objection, we will review the situation and either cease or adapt the data processing or show you our compelling legitimate grounds for continuing the processing.
(3) Of course, you can object to the processing of your personal data for the purposes of advertising and data analysis at any time. The best way to send us your objection to advertising is to contact us using the contact details provided above.